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Applying For Financial Aid

Don’t Go It Alone With Your Financial Aid Application

Get the service and support you’re looking for

Keeping college affordable for you and your family is a goal we can all get behind. In addition to helping you navigate the financial aid process, we can help identify additional financing if you need it.

How To Apply

Complete the FAFSA.

To be considered for federal, state, or institutional financial aid, students are required to file a FAFSA. Please use the U.S. Department of Education’s website as it is free and available to all students.

Based on the information provided on the FAFSA, the federal government makes a determination with regard to the amount the family is expected to contribute toward the student’s educational costs. This amount is called the EFC, or Expected Family Contribution. The EFC amount for your family is the same at every institution; however your financial aid need may be different at each college or university.

Visit to apply using Urbana University's FAFSA School Code: 003133

To receive maximum aid all Urbana University students are required to file a FAFSA for the award year by the below Priority deadlines. If a FAFSA is not filed by 

Priority Deadlines 

Term Priority Date
Summer 2019 March 15, 2019
Fall 2019 June 15, 2019
Spring 2020 October 1, 2019


Term Priority Date
Summer 2020 March 15, 2020
Fall 2020 June 15, 2020
Spring 2021 October 1, 2020


If students or their families have specific questions about filing the FAFSA, please contact the Financial Aid Office. We are happy to assist with questions or concerns about financial aid and/or the FAFSA process.

The Review Process

After Your FAFSA is Received.

After Urbana University receives your FAFSA information, we review it before awarding financial aid. We may ask you for additional information (including copies of your tax transcripts) or we will send an award letter to your home address. The award letter is a statement of the total financial aid resources you may receive from Urbana University for the next academic year. The award letter will also list any forms that the student and/or family need to complete before financial aid can be disbursed.

Book Vouchers

It is recommend that students plan to spend least $600 to purchase books each semester.  Many professors require that students come to class with their books, so it is very important to purchase all of the books that are recommended each semester.

Students who use Federal Financial Aid may be eligible for a book voucher if their aid exceeds the amount due to Urbana for tuition, fees, room and board.  To determine book voucher eligibility students may contact the Student Accounts Office. A student who has a credit balance on their account may receive a book voucher up to the credit on their account, of which $50 may be used for “other” items such as apparel.

Urbana University partners with Barnes & Noble Booksellers for our bookstore.  You can go to the Urbana University Bookstore online to reserve your textbooks for convenient pick-up at the bookstore.  Keep in mind, a major credit card is required in order for you to reserve textbooks.  You may also call (937) 772-9282 to talk with the Bookstore directly.



Financial aid will not disburse to your student account until after the start of each semester. Please review the disbursement schedule below so you can plan your finances accordingly.

19/20 Disbursement Schedule

20/21 Disbursement Schedule 

Things That Affect Your Aid

Changes In Enrollment

Students receiving any type of financial aid may lose part or all of such assistance if they stop attending or withdraw from one or more courses in any one semester. Any overaward that results from withdrawing or nonattendance must be repaid before further financial assistance may be received. In considering whether or not to withdraw from or stop attending a course, students receiving financial aid should first consult with the Financial Aid office.

Satisfactory Academic Progress (SAP) for Financial Aid 

In order to comply with federal regulations under Section 668.16 (e), Urbana University has established standards for measuring satisfactory academic progress for students receiving Title IV assistance. These standards contain both qualitative and quantitative components and must be met in order to maintain eligibility for Federal, Title IV Aid. 

For more information about the SAP Policy (updated starting 2019-20), please click here

Return to Title IV Policy

Due to federal regulations, students who receive federal financial aid and completely or partially withdraw during a semester will be subject to a recalculation of funds awarded. The outcome of the recalculation is dependent on when the withdrawal is initiated and the type of aid received.

Urbana University is required to review a student’s account and recalculate financial aid eligibility in the following situations:

  • A student completely withdraws from all classes during the trimester, or;
  • A student never attends any classes during the semester, or;
  • A student does not complete all modules for which he/she has registered during the semester

Click here to review the Return to Title IV Policy

Canada Financial Aid

Canadian students may be eligible for the Graduate Student Assistance Program, since Urbana University is an approved institution in the following Canadian provinces: Ontario, Alberta, and British Columbia.

Canadian Provincial Financial Assistance Offices

  1. Alberta (
  2. British Columbia (
  3. Ontario (

Documents & Forms

Other Financial Aid-related forms:

  • Dependency Override Appeal
  • Homeless/At-Risk Form
  • Legal guardianship/Emancipated Minor Form
  • Non-Degree Statement of Purpose for Post-Baccalaureate
  • Permanent Disability Discharge Form
  • Parental Non-disclosure Application Form
  • Proof of Prior Aid Cancellation Form
  • Special Circumstances Appeal
  • Unusual Enrollment History Appeal
  • Ward of Court/Orphan Form

Financial Aid FAQs

Related Pages