Franklin University, and Urbana University, a division of Franklin University (both collectively referred to here as “the University”), strive to maintain a safe and secure environment for students, faculty and employees to seek their academic, social and employment goals. To reach these goals, it is the responsibility of the students, faculty, staff, and guests to treat and regard all persons with dignity and respect.
All students have responsibilities as members of the university community and are expected to uphold and abide by certain standards of conduct embodied within a set of core values that include honesty and integrity, respect for others, and respect for campus community. The following general principles identify University expectations and values regarding personal conduct and are the principles that shape the regulations and practices outlined in this Community Standards document:
- Honesty and Integrity: Personal integrity is expected of all community members in all aspects of community life, both in and out of the classroom. University students are expected to exemplify honesty, integrity and a respect for truth in all of their interactions.
- Respect for Others: Community members are encouraged to treat all people with respect without regard to age, religion, race, ethnicity, color, national origin, ancestry, immigration status, sex, sexual orientation, gender identity or expression, marital or familial status, disability, or veteran or military status. Such respect for one another promotes free and open inquiry, independent thought and mutual understanding.
- Respect for Campus Community: It is in the common interest to protect both University property and the private property of all members of the community.
The focus of Community Standards is to protect all member of the campus community. Community Standards processes are not intended to be a punitive process for students. A student’s voluntary attendance at the University obliges them to comply with University regulations. As responsible adults and representatives of the University, students are accountable for their actions, both on and off campus. Membership in the University community does not provide immunity from the laws and standards of local, state or national jurisdictions. The University may advise appropriate officials of violations of civil or criminal law committed on campus.
Last reviewed 8/05/2019
As members of an academic community, students share responsibility with University faculty and administration for creating and maintaining an atmosphere that is conducive to learning and personal growth, and respectful of the rights of others. Attendance at the University obligates students to comply with its regulations and procedures, which they are expected to read and understand. Potential students or individuals who have applied for admission to the University are also obligated to comply with Community Standards policy.
Community Standards policies apply to, but are not limited to, all actions, events, and functions on or near the university premises. Community Standards also apply to off-campus conduct of students and registered student organizations in direct connection with:
- Academic course requirements or any credit-bearing experiences, such as internships or field trips;
- Any activity sponsored, conducted, or authorized by the University or by registered student organizations; or
- Any activity that causes substantial destruction of property belonging to the University or members of the University community or causes serious harm to the health or safety of members of the University community.
Students continue to be subject to city, state, and federal laws while at the University, and violations of those laws may also constitute violations of the code. In such instances, the University may proceed with student conduct proceedings independently of any criminal proceeding involving the same conduct, and may impose sanctions for violation of the code even if such criminal proceeding is not yet resolved or is resolved in the student's favor.
Based on the circumstances in a given incident, any student who is present when University policies are being violated may be subject to the same disciplinary action as if he or she had committed the violation, as reasonably determined by the appointed resolution officer. Students are advised to avoid situations which may put them at risk of disciplinary action.
The University may take disciplinary action, independent of civil authorities, for activities that take place off-campus if the interests of the University are adversely affected. Examples of the University’s interests being adversely affected include, but are not limited to:
- An allegation, arrest, charge or conviction of a criminal offense as defined by law, including repeat violations of any local, state or federal law.
- Any situation where the student presents a danger or threat to the health or safety of him/herself, to the extent that it has an impact on others, or others.
- Any situation that significantly impinges upon the rights, property or achievements of self, to the extent that it has an impact on others, or others.
The University reserves the right to administer the code and proceed with the hearing process even if the student withdraws from the University, is no longer enrolled in classes, or subsequently fails to meet the definition of a student while a disciplinary matter is pending.
The University requires that a review shall be conducted by the Admissions Review Committee prior to admissions to the University for all applicants who meet one or more of the following conditions:
- The University has information that an applicant has a violent felony conviction (prior or current offense)
- The Applicant voluntarily disclosed a violent felony conviction (prior or current offense)
- The Applicant has been dismissed, placed on probation, or has pending judicial actions by another institution of higher education
The University reserves the right to deny admittance, continuous enrollment, or re-admittance of any student whose presence at the University would endanger the health, safety, or welfare of themselves or the University community members.
- To protect its character and standards of scholarship, the University reserves the right, and the applicant concedes to the University the right, to deny admission to any student at any time for any reason the University deems sufficient.
- Readmission to the university is not guaranteed and is subject to a satisfactory record of conduct. Re-enrolling students may be required to provide additional information upon the request of the Admission Review Committee. Regardless of a student’s qualifications, if any student has experienced major or continuing difficulties while enrolled at another institution or with other authorities since their last enrollment, their application for re-admission may be denied.
The Student Code of Conduct applies to all members of the University community, as well as their guests. Student are responsible for the behavior of their guests and may be held accountable for any misconduct by their guests. Visitors and guests of the University are also protected by the Community Standards, and may initiate grievances for violations of the Code of Conduct committed against them.
The University strives to provide a safe, pleasant, and secure environment for all members of the University community. A University official may enter and search campus premises if there is reason to believe that the premises are being used for an illegal purpose, a purpose that violates health or safety regulations, or interferes with normal University operation. Evidence found in such a search may be confiscated and used in disciplinary and/or criminal proceedings.
Repeated and aggravated violations of any section of the Student Code of Conduct may also result in the imposition of greater penalties, including but not limited to suspension or expulsion. The University reserves the right to suspend, for an interim period, any student whose presence on the campus is, in the sole judgment of the University, detrimental to the best interests of the University. Attempts to commit acts prohibited by the Student Code of Conduct can result in sanctions similar to or to the same extent as completed violations.
The Student Code of Conduct applies to all University members and are necessary to ensure the normal operation of the University. The University reserves the right to make changes to the Student Code of Conduct at any time. All changes will be posted below under Conduct Rules and Regulations.
The University is committed to providing services that create an optimal educational opportunity for all students. However, interim action will be taken by the University pending action on charges or in emergency situations. Behavior occasioning emergency action may include but not be limited to:
- Threat, danger and/or injury to self or others.
- A threat to or disruption of the educational process of self or others.
- A threat to or destruction of property of the University or others.
Rights of the Campus Community
The University affirms that all members of the campus community have certain rights that come with their status throughout the campus environment. They include the following:
- Freedom of inquiry, expression, and lawful assembly. The University recognizes this right, afforded all members of the campus community by the Constitution of the United States, when exercised in compliance with the laws of the State of Ohio, the ordinances of the City, and the policies, rules and regulations of the University. The University does not permit intentionally interfering with the freedom of speech and the freedom of expression of others. Individuals or groups wishing to conduct any type of demonstration or assembly on Franklin University-owned or leased property must first request and receive written permission from the University President or appointed designee.
- All posters, fliers, or publications displayed or distributed on the University campus must bear the identification of the group or individual disseminating the information. Materials will be subject to censorship or removal if said materials are found to be untrue, slanderous, or obscene.
- No written materials may be attached by any method to University premises or property unless such posting is approved in accordance with regulations.
- The right to be secure in their persons, living quarters*, papers, and effects against unreasonable, illegal, or unauthorized searches and seizures.
- Students have a legitimate right to privacy. However, the University reserves the right to conduct searches in compliance with the university search procedure and with the authorization of the Dean of Students (Franklin University), Director of Campus Life (Urbana University), or designee.
- The right to fair and reasonably expeditious due process under the student conduct system of the University.
- Right to be free from discrimination on the basis of age, gender, race, creed, national or ethnic origin, sexual orientation, religion, or physical disability.
- The right to establish and elect a democratic student government.*
- The right to petition the University for redress of grievances, amendment of college regulations and modification of policies.
*pertaining to Urbana University
Student Code Of Conduct Violations
Violations in course rules or department policy contained in the syllabus and/or provided to the student are subject to a charge of academic misconduct. Forms of academic misconduct include, but are not limited to:
- Plagiarism: The submission of another’s work, in part or in whole, as one’s own for credit without sufficient citation. Examples may include, but are not limited to:
- Repeated failure to properly cite the work of others;
- Copying material from online sources without proper citations;
- The submission of pre-existing assignments authored by others.
- Recycling Assignments: The re-submission of one’s own work, in part or in whole, which was previously submitted for credit in an earlier section, course or program, without prior permission from the course instructor.
- Cheating: Any act involving means outside permitted university rules or course parameters to complete an exam or assignment, such as the use of unauthorized materials during an exam or assignment (e.g., books, notes, handheld devices), or attempting to obtain copies of, or answers to, an exam.
- Facilitating Academic Misconduct: The direct or indirect enabling of others to commit an act of academic misconduct, such as sharing of assignments or taking an exam under a false identity.
- Fabrication: the unauthorized falsification or invention of information, citations, or data in any academic research, assignment, or examination.
The complete Academic Integrity Policy, including the reporting of a charge of academic misconduct, penalties of academic dishonesty, and the appeal processes, can be located in the Academic Bulletin. Any action deemed to be misconduct and disruptive to academic matters is subject to disciplinary action.
The use, purchase, consumption, manufacture, distribution, dispensing or possession of alcohol is prohibited on University property. The use of alcohol at University sponsored off campus events is prohibited unless specifically approved in writing by the University President. This includes University sponsored off-campus events.
Appearing on University premises while intoxicated is prohibited.
Violation of University policies on possession or use of alcohol is a violation of the University’s Community Standards policy and is subject to disciplinary action.
The complete alcohol and drug/controlled substance policies can be found here.
Franklin University's policies on substance abuse and alcoholic beverages outline information on University sanctions for violation of these policies, criminal sanctions for the illegal possession or distribution of drugs and alcohol, and health risks of drugs and alcohol. These policies will be distributed annually to each Franklin University student and employee. Questions or concerns regarding University policies should be addressed to the Office of Community Standards at email@example.com.
The unlawful use of alcohol by students adversely affects Urbana University’s educational environment. Therefore, all members of the campus community must adhere to established University policy, as well as to local, state, and federal laws.
The possession or use of any alcoholic beverage, as defined by Ohio Revised Code, is prohibited on University property or at any University sponsored activity or event by any person under the legal age as established by the State of Ohio.
These general guidelines shall apply to the Urbana University Alcohol Policy:
- No person under the age of 21 may be present in a suite or room where alcohol is being consumed. Likewise, no person of legal age may consume alcoholic beverages when a person under the age of 21 is present.
- Any student who is present when University policies are being violated may be subject to the same disciplinary action as if he or she had committed the violation.
- Room doors must be kept closed when consuming alcohol.
- Kegs, beer balls, and other containers larger than 40 oz. are prohibited, along with large quantities (in excess of one-half gallon) of assorted or mixed alcoholic beverages, such as punch.
- Alcohol may not be served when more than six people are present in a room or suite.
- Open containers may not be transported to other rooms, suites, lounges, in hallways, or be present in stairwells. An open container is defined as any container that has the original seal broken or any container into which alcohol has been poured.
- Alcohol is prohibited in any lounge or public space, on exterior campus grounds, including parking lots and roadways.
- Alcohol paraphernalia is prohibited; including materials designed or modified to be used for drinking games and use of alcohol bottles, cans, or other related items as decoration.
- Alcohol is prohibited in or on any off-campus premises at which a University sponsored event is being held, except with permission of the Director of Campus Life.
- Tailgating events should comply with the Tailgating Policies managed by Campus Security. Some of the above prohibitions may be lifted for tailgating events.
Animals on Campus
Animals, with the exception of emotional support and service animals (clearly identified guide, hearing and service) approved by Disability Services, are prohibited from all buildings on campus unless required for research or class projects.
Physical assault, or actions, behavior or threats, which if carried out, endanger the safety of one’s self or cause injury to another person, is prohibited.
Children on Campus
To ensure that the environment at the University is conducive to learning and free from distractions, no children under the age of 18 are permitted to attend classes or to be in libraries, academic support centers or computer labs unless they are a registered student of the University. In addition, children must never be left unattended in another campus classroom, hallway or lounge; nor should they be left anywhere unattended on campus grounds or in the parking lot. If a child is left unattended, the Department of Safety & Security Services will take the necessary steps to eliminate the possibility of child endangerment.
With regard to Franklin University and Urbana University students under the age of 18, University administration reserves the right to contact parents or guardians, under FERPA guidelines, for reasons including, but not limited to:
- An emergency regarding a student’s mental or physical health;
- If tenure of the student at the University is jeopardized due to disciplinary action; or
- The possession or use of any alcohol or illegal drugs.
Computer abuse as defined in the University's Information Technology Standards is prohibited.
The primary purpose of the University online network is to support research and education in and among academic institutions by providing access to informational resources and the opportunity for collaborative work. The University encourages the use of electronic communication, technology and computing resources for the purposes of University instruction, advancement, administration, research and study. The rules and obligations described in this document apply to all users (students and alumni), wherever they may be located. All users must comply with the Computing and Network Resources Agreement when using University resources. The University has the responsibility of securing its computing systems to a reasonable and economically feasible degree against unauthorized access and/or abuse, while making them accessible for authorized and legitimate uses. This responsibility includes informing users of expected standards of conduct and the consequences for not adhering to them. Standards of conduct may include, but is not limited to the following:
Ethical, Efficient and Appropriate Use of Resources and Communications
The University community (“users”) have special responsibilities when handling sensitive data (e.g., electronic data containing Social Security numbers, PINs, passwords of any nature, health, medical and psychological records, police records and/or final grades). Hence, users must be considerate of any legal or privacy laws and business ethics when including such critical data in electronic correspondence. The University aspires to provide the highest quality computing environment. However, during peak periods (class project times, for example) the demand for computing resources may at times exceed the supply of workstations or network connections. Responsible computing requires users be sensitive to the needs of all who seek to use University resources. During such peak periods, users must limit their use of computing technology to performing only the most essential tasks. Users of open labs and user facilities must comply with the posted and published practices with regard to time limits, appropriate academic conduct, etc. Users should be aware that electronic communication has different concerns and behaviors than traditional forms of communication. Electronic information does not carry the same body language or voice inflection of regular verbal, face-to-face communication. In fact, electronic communication often requires more thought and details to ensure the intended meaning is received by the recipient of the communication.
Responsibility for Use
Computing tools are shared and often essential to the instructional, research and/or administrative functions of the University. The continued availability of these expensive and sometimes fragile resources requires they be used legitimately and treated with care and good sense. Reasonable care should be exercised when using any University computing resource. Some user recommendations include:
- Users should follow PC power up and shutdown procedures to reduce maintenance and breakage
- Users must not attempt to subvert the restrictions or mechanisms associated with their computer accounts
- Users are responsible for the use of the computing accounts assigned to them
- Users must use their accounts only for their intended purposes
Misuse or Unauthorized Use of University Resources
Users are expected to use computing and network resources efficiently and effectively. Violations of the University's Information Technology Student Computing and Network Resources Standards include:
- Keeping unnecessarily large files on shared systems and/or storing numerous or large files beyond the scope required for current coursework
- Utilizing computer time and/or network services (web, email, etc.), for unauthorized commercial or private purposes
- Sending unauthorized or unsolicited, frivolous or excessive email, including chain email, spam or unethical solicitations
- Accessing sexually explicit or other adult-themed websites, or viewing similar locally stored content
- Use of unprofessional, abusive or inappropriate language
- Use of inappropriate or unlawful content
- Unauthorized deliberate action which damages or disrupts a computing system, alters its normal performance or causes it to malfunction;
- Modification of system files on network computers
- Downloading of any software application onto network computers
- Unauthorized dissemination of course material and/or software
- Propagating email viruses
- Attempting to access unauthorized systems
- Attempting to conceal one’s identity by changing one’s username or real name
- Use of an account not owned by the assigned user
- Using the University network to distribute unauthorized copyrighted/copy-protected material, including bit torrents and file sharing
- Non-educational personal usage on network computers
- Playing video games
- Theft of any University property, intellectual or otherwise
Users are responsible for maintaining a secure password and for safeguarding their passwords for access to Franklin University’s resources. Individual passwords should not be printed, stored online or given to others. Users are responsible for all transactions made using their user account and password. No user may access University resources with another user’s password or account. Use of passwords does not imply an expectation of privacy.
Limitations of privacy in electronic communication
Users expressly waive any right of privacy to anything they create, store or send on any University computer or through the University’s network. The University may access and disclose, as circumstances may warrant, faculty, student or staff electronic communications; therefore, privacy and/or confidentiality should never be assumed. The University may use manual or automated means to monitor the use of its resources. Users should respect the privacy of others through the application of normal academic ethics and polite conduct in their use of University computing resources.
University Email Use
University students are provided with a University email account. To ensure security of information, all students are required to use this account to communicate with university officials via email. University officials will only send communication to a student’s University account, and as such, students are responsible for monitoring and reviewing incoming email.
The use of the University’s network is a privilege, not a right, and inappropriate use will result in a cancellation of those privileges. The University may request the system administrators to deny, revoke, or suspend specific user accounts as the result of a student conduct incident. The system administrators will determine what constitutes appropriate use, and may close an account at any time as required.
If a potential security problem is identified on the University network, students are advised to notify the IT Department. Attempts to log on the University’s network as a system administrator will result in cancellation of user privileges. Any user identified as a security risk or having a history of problems with other computer systems may be denied access to the University’s network.
The University makes no warranties of any kind, whether expressed or implied, for the network service it is providing. The University will not be responsible for any damages suffered by the user. This includes the loss of data resulting from delays, non-deliveries, mistaken deliveries, or service interruptions caused by the user’s own negligence, error or inaction. Use of any information obtained via the University network is done at the user’s risk. The University specifically denies any responsibility for the accuracy or quality of information obtained through its services.
Students and employees are to be responsible consumers of copyrighted materials. No student or employee may reproduce any copyrighted work in print, video, audio or digital form, including from the internet, without express permission of the author of the work. Use of copyrighted material requires permission from the originator of the material unless it is in the public domain or subject to “fair use” standards. Violations of copyright laws include illegally copying, distributing, downloading or uploading information from the internet or any electronic source. Works are considered protected even if they are not registered with the U.S. Copyright Office and even if they do not carry the copyright symbol (©).
Copyright infringement is the act of exercising, without permission or legal authority, one or more of the exclusive rights granted to the copyright owner under section 106 of the Copyright Act (Title 17 of the United States Code). These rights include the right to reproduce or distribute copyrighted work. In a file-sharing context, downloading or uploading substantial portions of copyrighted work without authority constitutes an infringement. Copyrighted works include, but are not limited to: literary, dramatic, musical, and artistic works, such as poetry, novels, movies, images, songs, video games, computer software and websites. As such, it is against the law to copy the aforementioned media without the permission of the copyright holder.
Copying or making use of materials other than in accordance with this policy, even if unintentional, may lead to disciplinary action and may subject students to civil and criminal liabilities.
Destruction/Misuse of Property
Destruction, vandalism, defacement, or misuse of University property is prohibited. Intentionally or recklessly damaging personal or University property will result in disciplinary action.
Dining Services (Urbana)
- Students must present their Student ID Card to eat in The Commons or to make Flex Dollar purchases at The White Family Grill. Cash, Credit, Apple Pay, and Android Pay are also accepted forms of payment for meals at The Commons and White Family Grill.
- Students must be completely clothed in appropriate attire, including some form of footwear.
- The Commons is an all-you-care-to-eat, dine-in facility. Students are not permitted to take any food, bowls, cups, or dining silverware out of The Commons.
- Students who are sick and have a note from Health Services are eligible for hot “to go” meals.
- Personal beverage containers (cups, glasses, jugs, bottles, etc.) are prohibited.
- Students are responsible for bussing their own tables. Dishes and food service items must be taken to the designated area upon completion of the meal.
- Seconds are permitted (unless otherwise noted) at every meal.
- Please note: Students are encouraged to request additional servings; however, we ask that you eat what you take. Wasted food leads to higher board costs.
- Inappropriate behavior (i.e. initiating or participating in a food fight, causing a disturbance, directing abusive or offensive language at a food service employee, etc.) will not be tolerated and may result in immediate loss of dining privileges.
- Any other policies related to Food Services posted at The Commons must be followed.
Discrimination, Harassment and Sexual Misconduct (Title IX)
The University is an intentional learning community emphasizing mutual respect for all members and guests while valuing the dignity and worth that each brings to the community. Each community participant has a right to be free from discrimination, harassment, and sexual misconduct in the learning environment and work setting. Therefore, these and other conduct that diminishes dignity and worth of members of and guests to the University community, regardless of race, color, religion, age, disability, gender, sexual orientation, or veteran status, is prohibited. Such conduct by students, staff, faculty, administrators, trustees, volunteers, visitors, contractors, and vendors is disruptive to the educational environment and work setting. Any complaint by a member or guest of the University community will be investigated and addressed.
The University prohibits discrimination on the basis of age, race, color, religion, ethnic or national origin, age, disability, gender, sexual orientation, or veteran status in student admission, financial aid, educational or athletic programs, or employment as required by Title VII of the Civil Rights Act of 1964, as amended; Title IX of the Education Amendments of 1972; and Section 504 of the Rehabilitation Act of 1973, as amended. The following person has been designated to handle inquiries regarding the Community of Respect policies and procedures:
Chelsea Polly, J.D.
Title IX Coordinator
Acts of dishonesty and misrepresentation are strictly prohibited. Such conduct may include, but is not limited to deception or fraudulent action, such as:
- Knowingly furnishing false information, or omitting information, on official University or University-related documents
- Misrepresenting oneself or furnishing false information about oneself to University officials
- Knowingly attempting to settle a debt or account with the University with an invalid check, forging a money order, or making a payment with an unauthorized or stolen credit/debit card
- Knowingly reporting a false emergency
- Knowingly making false accusations of misconduct
- Knowingly filing a false report or complaint
- Misuse or falsification of University documents by actions such as forgery, alteration or improper transfer
Disorderly and/or disruptive conduct is defined as any behavior by reckless, negligent, or intentional means, which causes inconvenience, annoyance, or alarm to others, or which interferes with the rights of others, disturbs the public peace, endangers personal well-being, or causes risk of harm to private or public property. Disorderly and/or disruptive conduct will not be tolerated at any University sponsored events or at any time on University property.
Prohibited actions include, but are not limited to:
- Disrupting or preventing the peaceful and orderly conduct of classes, lectures, or meetings.
- Interfering with the operation of the University’s computer facilities by deliberately attempting to degrade or disrupt system performance, security, or administrative operations.
- Engaging in behavior that is lewd, publicly offensive, indecent, or a breach of the peace or dignity, or aiding and abetting another to do the same.
- Being in an intoxicated state (achieved by the consumption or ingestion of alcohol, drugs of abuse, or by another means) on University property or at a University-sponsored event creating a condition that causes inconvenience, annoyance, or alarm to others, or while intoxicated creating a risk of physical harm to oneself, another, or a risk of physical harm to property by any means.
- Tampering with fire safety equipment or intentionally activating a false fire alarm is prohibited. Initiating a false report of fire, explosion, bomb threat, or other emergency that causes panic will be subject to disciplinary action and may result in civil and criminal liabilities.
- Use of hoverboards and/or other similar transportation devices indoors
Drug/Controlled Substance Policy
The unlawful use, purchase, consumption, manufacture, distribution, dispensing and/or possession of any controlled substance (drug) and/or the misuse of a prescription drug is absolutely prohibited on any University property (including vehicles parked on University grounds) or at any University-sponsored event.
Any and all use, possession, and sale of any drug paraphernalia is also prohibited. This includes any instrument, tool, or object designed or converted to allow ingestion by any means of illegal drugs, controlled substances, or chemicals.
Appearing on University premises while under the influence of an illegal substance is prohibited.
If there exists reasonable suspicion that a student has violated the Drug-Free Schools and Communities Act student may face drug testing at their own expense, and sanctions ranging from a letter of warning up to dismissal from the university. Failure to participate in drug testing will constitute a presumptive positive test. Individuals present during violations of the controlled substance policy may also be subject to the conduct process. ‘Reasonable suspicion’ refers to information that has been received, in good faith, from a reliable source regarding the use of a controlled substance. Possession or use of controlled substances, arrest or conviction related to the possession of, use or trafficking of controlled substances, persistent odors from resident areas or on persons, and abnormal conduct interpretable as being caused by controlled substance all constitute factors which qualify as reasonable suspicion.
Failure to Comply with University Authority
Failure to comply is defined as, but not limited to, failing without just cause, to comply with the lawful directions of a University official acting in the performance of his/her duties and authority. A University official is defined as any faculty, staff, or administrator, or other individual contracted to act on the University’s behalf.
- Students and their guests must comply with the directions of individuals who have properly identified themselves as University officials.
- Students and their guests have an obligation to present proper identification upon request to persons who have identified themselves as University officials. Urbana students are required to carry their ID cards with them at all times.
- Students have an obligation to respond to a legitimate oral or written request to appear before a University official, including a student conduct hearing.
- Students have an obligation to comply with assigned disciplinary sanctions resulting from student conduct proceedings, and complete any applicable actions by the deadlines specified.
- The full cooperation of all students is mandated in emergency situations, including cooperation with the directives of University officials or civil authorities.
- Fire - When a fire alarm sounds, all persons inside a building must move quickly to the nearest building exit or to the exit noted on posted emergency instructions. If no University official is present, the Department of Safety & Security Services should be contacted at Ext. 6902 or (614) 374-6169 (Franklin University), or (937) 484-1111 (Urbana University).
- Tornado - When information regarding tornado warnings affecting the campus area is received, University officials and the Department of Safety & Security Services will cooperate to notify campus community members. The cooperation of all persons in moving to a safe area is required
- Medical - If a potentially life-threatening medical emergency arises, call 911Emergency Medical Service and notify the Department of Safety & Security Services at Ext. 6902 or (614) 374-6169 (Franklin University), or (937) 484-1111 (Urbana University). Do not attempt treatment unless properly trained.t
Committing acts of arson, creating a fire hazard of any kind, or the use of an open flame is prohibited.
Firearms and Weapons
The use, storage, control, or possession of firearms, ammunition, deadly weapons or military ordnance of any kind on the University property or at University functions is expressly forbidden, including storing any said item in vehicles on campus. Firearms are defined as any gun, rifle, pistol, or handgun designed to fire bullets, BBs, pellets, or shots (including paintballs), regardless of the propellant used.
Sworn law enforcement officers, both plain clothed and uniformed officers, are permitted to carry a firearm on campus, on-duty or off-duty, if permitted by state law and Law Enforcement Department Policy. If you meet the above criteria and are required to carry a weapon as a result of your commission, you must first register with the Department of Safety and Security, and receive approval from the Executive Director of Safety & Security Services, or the CFO and VP, prior to carrying your weapon on campus and/or participating in any University activity.
Other weapons are defined as any instrument of combat or any object not designed as an instrument of combat but carried for the purpose of inflicting or threatening bodily injury. Examples include, but are not limited to, knives with fixed blades or pocket knives with blades longer than three inches, razors, metal knuckles, blackjacks, hatchets, bows and arrows, nun chukkas, foils, or any explosive or incendiary device.
Possession of realistic replicas of weapons is also prohibited.
Illegal or unauthorized possession of explosives, fireworks, dangerous chemicals, or other explosive devices is prohibited.
Shooting Sports Team Exemption (Urbana University)
Students participating in the Shooting Sports program may possess a firearm, air gun, or archery equipment on university grounds with prior approval of the Shooting Sports Coach and Campus Security Manager. All equipment possessed by Shooting Sports club members must be stored in the dedicated Shooting Sports storage area at all times when not in use during supervised Shooting Sports related activities.
Students are prohibited from engaging in unauthorized games of chance for money or other gain in violation of local, state, or federal laws.
Within the broad context of free academic discussion and debate, communications between members of the University community (faculty, staff, and fellow students) are expected to reflect high ethical standards of mutual respect and professionalism, regardless of the medium used. Whether the communication is through face-to-face exchange, email, electronic bulletin board, chat room, telephone, audio bridge, etc., students must demonstrate respect for faculty, staff, and fellow students in all communications. Inappropriate communications may include, but are not limited to:
- any communication perceived as obscene, racist/sexist, harassing, intimidating, disrespectful or threatening language and/or actions
- any communication which threatens the health or safety of any person
- use of e-mail or computer networks to send unsolicited junk mail, chain letters, etc., or to further any illegal activity
- disrespect or insubordination directed towards University personnel
- use of oral or written profanity
Infliction of Physical or Mental Harm
All forms of harassment are prohibited. Harassment is defined as any unwelcome verbal, written, or physical conduct this is sufficiently severe, pervasive, or persistent that creates an intimidating, hostile, degrading, humiliating, or offensive environment and interferes with, denies, or limits one’s access to or benefits of the employment and/or education environment.
Examples of harassment include, but are not limited to: bullying; verbal, written (including via electronic communication), or physical intimidation; persistent unjustified criticism; public humiliation; insults, jokes, and inappropriate comments; threats; displays of objectively offensive materials; and exclusion.
Examples of sexual harassment include, but are not limited to: an attempt to coerce an unwilling person into a sexual relationship; to repeatedly subject a person to egregious, unwelcome sexual attention; to punish a refusal to comply with a sexual based request; to condition a benefit on submitting to sexual advances; and gender-based bullying (please refer to Discrimination, Harassment and Sexual Misconduct (Title IX)).
“Hazing,” which is defined by Section 2903.31 of the Ohio Revised Code as “doing any act or coercing another, including the victim, to do any act of initiation into any student or other organization that causes or creates a substantial risk of causing mental or physical harm to any person” is prohibited.
Infliction or threat of infliction of bodily harm, whether done intentionally or with reckless disregard, including threat or action in retaliation for making allegations of misconduct, is prohibited.
The University prohibits any reaction, statement, or behavior that is designed to retaliate, intimidate or punish an individual in response to an action, including, but not limited to: expressing an opinion, filing a report, cooperating with an investigation, grading an assignment or exam, or seeking guidance regarding a concern. This includes any form of intimidation, threats or harassment, and will not be tolerated.
Infringement of Freedom of Speech and/or the Freedom of Expression
Intentionally interfering with the freedom of speech and the freedom of expression of others are deemed as violations of the Community Standards and will result in disciplinary action.
Interfering with Student Code of Conduct Process
Prohibited actions include, but are not limited to:
- Attempting to intimidate, coerce, or influence a person by any means in an effort to discourage, prevent or manipulate his/her participation in any student conduct process or proceeding;
- Attempting to obstruct or manipulate any student conduct proceeding;
- Disrupting or interfering with the reprimand, discipline, or apprehension of another person who is involved in the commission of a violation of University regulations;
- Discussing student conduct proceedings that occur during a student conduct hearing or during the investigative process.
Lewd or Indecent Conduct
The University strictly prohibits any acts that are perceived to be lewd or indecent in the presence of the campus community; such acts are violations of the Student Code of Conduct and may result in disciplinary action. These acts include, but are not limited to, public urination, sexual acts performed in public or on University property, taking photos of another person without consent, appearing on campus without appropriate clothing (shirt, pants, shoes), disrobing, flashing, or streaking, and visible possession or distribution of sexually explicit materials.
Littering is prohibited on University premises.
Motor Vehicle Regulations
University parking lots provide free parking for students while attending class or using University facilities. Parking lots are conveniently located on the campus near all University buildings. Handicapped parking is available and enforced. Students using the parking lots must register their vehicles and obtain a parking permit annually during the Fall trimester. All students must obey parking lot signage. Students using Franklin University parking lots when not attending classes or when not using University facilities will be subject to City of Columbus parking fines. A comprehensive description of the University’s parking policy is distributed with the issuance of each parking permit. Violators of parking rules may have their parking privileges revoked, their vehicles towed, or other sanctions may be imposed.
Operating a motor vehicle on campus and parking is a privilege afforded to you by the University. All members of the University community are expected to operate their motor vehicle responsibly and obey the laws of the State of Ohio, Urbana City ordinances, and the rules, regulations, and policies of the University. Failure to comply with these rules will result in loss of driving privileges on campus. Parking on campus is limited to designated areas. Students are not permitted to park on grassy areas, in zones designated as ‘NO PARKING,’ along curbs, or in designated fire lanes.
Every academic year, or when vehicle or registration information changes, students are required to update their vehicle registration and parking permit with Campus Safety & Security. Students are to park in designated areas only.
A vehicle may be towed for reasons, including, but not limited to:
- Parking on the berm of a campus road or grass
- Parking which blocks traffic on a campus road
- Parking in a fire lane or in a designated handicapped parking area
- Expired registration and/or no registration
- Abandoned vehicle
- Receiving more than five tickets and/or parking violations
- Vehicles left for an extended period of time (i.e.: summer break) must notify Campus Safety & Security Services, park in a designated location, and leave a spare key. Vehicles not approved may be towed.
- Speed - The maximum speed limit on all University streets is 15 MPH. In parking lots and residence hall areas the speed is not to exceed 10 MPH.
- Disabled vehicles - Disabled vehicles must be removed from the campus within one week of their becoming inoperable, unless written permission is obtained from Campus Safety & Security Services granting a specific time extension.
- Walkways and campus grounds - Motorized vehicles are prohibited from traveling on all pedestrian walkways and campus grounds except in cases of emergency. University vehicles may be excluded from this policy when necessary.
- Bicycles, scooters, mopeds, and motorcycles are required to observe campus regulations regarding parking and storing of bicycles, scooters, mopeds and motorcycles.
When a chronic offender’s vehicle is found in violation, he/she will be notified by letter, or a sticker affixed to the driver’s side window, that his/her parking privileges may be revoked and/or the offender’s vehicle may be towed at the owner’s expense on the next violation.
Residence Life Policies (Urbana)
In the housing agreement, the University and the student agree to services, policies, rules, and procedures that are, or may be, established concerning the operation of the residence halls. The student is responsible for being familiar with policies, rules, and procedures as stated in the housing agreement and other information printed by the Student Affairs office.
Residents should be aware that violators of housing policies may be subject to University student conduct hearings, which may result in loss of campus housing, fines, restitution, and/or removal from the University, or other appropriate sanctions.
All housing agreements are valid for the full academic year or if entered into after the start of the year, for the balance of the academic year. Students contracting for housing at any time after the first day of classes each semester will be charged on a pro-rated basis.
Periods when the residence halls and suites are officially closed, such as Thanksgiving Break, Winter Break, and Spring Break, are not included in the agreement. Students may not occupy their rooms during vacation periods unless otherwise approved by the Office of Campus Life. Please refer to the closing information distributed before the halls close for holidays/breaks for specific closing procedures.
Residential Community Rights and Responsibilities
Choosing to live within a college community brings with it rights and responsibilities. Urbana University takes seriously students’ interest in having a pleasant environment in which to continue their education.
The following are the student’s rights as a member of the community:
- The ability to sleep, read, and study free from undue interference, unreasonable noise, and other distractions
- Personal privacy within the limits of a residence hall environment
- Respect from others regarding personal belongings
- A clean living environment and easy access to your room and hall
- Freedom from harassment
- Assistance from University Residence Life staff
The following are the student’s responsibilities as a member of the community:
- A commitment to treat others in the community with dignity and respect
- An individual commitment to personal and community security
- A sincere effort to understand and comply with all University rules and policies
- A resolve to keep the buildings in good condition
- A willingness to learn about others who come from different backgrounds
Children in Residence Halls
Children under the age of 18 who are not Urbana University students may only enter the residence hall if accompanied by a parent or legal guardian from 10:00 a.m. until 10:00 p.m. Children under 18 who are not Urbana University students are not allowed to stay overnight in the hall (unless approved by the Office of Student Life as part of a campus-wide event). Babysitting in the residence halls is prohibited.
Each resident is responsible for keeping his/her own room in reasonable condition at all times. Public bathrooms, including showers, are cleaned on a daily basis. Residents in the suites are responsible for cleaning their own bathrooms. Trash must be bagged and disposed of in dumpsters.
Fire Safety Policies
Prohibited actions include, but are not limited to:
- Falsely reporting a fire
- Unauthorized or unnecessary activation of emergency warning or fire safety equipment
- Communicating false information regarding the existence of explosives on University property
- Abusing, removing, or damaging fire or safety equipment
- Igniting or burning materials in a manner which causes a fire
- Use of candles, incense, appliances or devices with an exposed heating element
- Failure to evacuate a building during an alarm
- Use of halogen lights in campus residences
- Use of Life Safety equipment (Emergency Telephones, AEDs, Fire Extinguishers, Fire Alarms, etc.) in non-emergency situations, particularly if they are used as a prank
Should it be determined that you or your visitor(s) are responsible for misuse of Life Safety equipment, you will be subject to Student Conduct sanctions.
Keys, Lockouts, and Door Propping
Each resident is issued key(s) to his/her room at check-in. Keys must be returned at checkout. If a resident fails to return the keys, a lock change will be initiated, and charges to the student’s bill will result. All keys remain property of the University and may not be duplicated.
Students accidentally locked out of their rooms may call Campus Safety & Security Services (937-484-1111) for assistance. Each student will be assisted with a lockout one time per semester; any subsequent lockouts the student will be charged $5 each. If you lose your key(s), you must contact the Office of Campus Life to obtain a new set of keys. Lost keys may result in a lock change and a minimum charge of $100. Students who are found to use Campus Safety & Security Services for lockouts on a continual, repeated basis may be required to get replacement keys.
Doors to residential areas/wings are designed to be locked when closed. Students are encouraged to be responsible for the safety of their community. Propping doors to these areas is not permitted. Propped doors are recorded by Residence Life and Campus Safety staff. Each propped door will result in a $50 fine distributed to the residents of the area. Fines for safety matters are not appealable or refundable.
Noise, Quiet Hours and Courtesy Hours
As members of the Urbana community, students are expected to respect the rights of others by refraining from making excessive noise (stereos playing out of the windows, excessive noise from within a suite/room, etc.). Students are expected to respect the rights of others during quiet hours and courtesy hours, and are also encouraged to approach violators of quiet hours and courtesy hours before requesting the assistance of a Resident Assistant.
Quiet Hours have been established for the overall benefit of all students and are as follows:
SUN-THUR: 10:00 p.m. - 8:00 a.m.
FRI & SAT: Midnight - 10:00 a.m.
Courtesy Hours are provided to encourage students to be considerate of other students’ individual needs beyond the established Quiet Hours. Students are expected to comply with requests to lower the noise level.
- Courtesy hours are in effect all the hours that are not Quiet Hours.
24-Hour Quiet Hours: At certain times during the academic year (i.e., mid-terms, finals, etc.), quiet hours are extended to provide students with additional quiet time for study. 24-Hour Quiet Hours may also be imposed any time at the discretion of the Director of Student Life.
The University has several places on campus where groups of students can gather such as the residence hall lounges and the Student Center. Reservation information is available from the Student Affairs office. Due to fire regulations, capacity in any student room is limited to six persons at a time. Capacity in the suite common area is limited to twelve persons.
The following activities and actions are prohibited in campus buildings and may result in disciplinary action:
- Water fights, ball playing, bike riding, roller-blading, chair races, or similar activities that may cause harm to persons or property
- Storage of bikes, suitcases, or cartons in stairwells or hallways
- Painting, wallpapering, or similarly decorating individual rooms or common areas
- Repairing any damages without prior approval
- Applying any articles directly to walls, closets, doors, furnishings, or from the ceiling by tape, any adhesive material, screws, hooks, tacks, nails, etc., or any other way that causes damage
- Removing or damaging furniture
- Removing screens from windows
- Installing wall partitions or paneling
- Modifying the electrical system by splicing electrical wires, hooking up additional electrical equipment, removal of outlet plates or light switches, or tampering with circuit breakers or any other part of the electrical system
- Burning candles, Sterno, kerosene, candle-lit potpourri burners, incense, or similar open-flame item. Electronic wax melting devices are also prohibited
- Throwing any items into or out of windows or onto roofs or eaves
- Installing personal locks or chains on doors or windows or altering the existing lock
- Sleeping in public areas of the residence halls by residents and/or guests
- Altering, tampering with, or dismantling any door closure; propping open any exterior door
- Lending keys or access cards to others; copying keys
- Smoking and tobacco products (including use of vapor devices and e-cigarettes)
- Entering or exiting any structure through windows or gaining access to roofs or any other exterior portions of buildings
- Draping or placing objects over lighting fixtures, smoke detectors, ventilation systems, or fire sprinkler systems
The following items are prohibited in residence halls:
- Cooking devices, including, but not limited to: broilers, toaster ovens, electric skillets, George Foreman style grills, rice cookers, or hot plates
- Room heating devices with exposed heating coils
- Gasoline powered items, such as motorcycles, mopeds, or parts thereof
- Flammable and/or combustible items
- Fireworks, smoke bombs, sparklers, etc.
- Weight lifting apparatus, such as barbells
- Animals or pets (see Animals on Campus Policy). Non-carnivorous fish in 10-gallon tanks or smaller are permitted.
- Unauthorized bed lofts
- Waterbeds and water furniture
- Air conditioners
- Dart boards
- Refrigerators larger than 3.5 cubic feet only one refrigerator per room is allowed
- Illicit controlled substances, drugs or chemicals of abuse, and drug paraphernalia
- Halogen lamps
- Candles or wax warmers
- Tobacco products; including hookah and related devices
- Alcohol paraphernalia including materials designed or modified to be used for drinking games and use of alcohol bottles, cans, or other related items as decoration.
- Weapons (see Firearms, Weapons, and Dangerous Materials Policy)
- Hoverboards and other similar transportation devices.
Note: The preceding list is not all-inclusive. Any item that is a threat to public safety may be removed. The University will continually monitor all areas through staff visits and unannounced inspections by University staff. The presence of prohibited items will be documented and students will be required to remove those items from the premises, and may be subject to disciplinary action.
Residence Life, Facilities, and/or Maintenance personnel may enter a room for necessary maintenance, inventory, health and safety inspections, or to enforce appropriate regulations which further the educational mission of the University.
Student Affairs and Campus Security personnel may make reasonable warrantless searches in emergency situations. Searches may be conducted with the authorization of the Campus Safety & Security Services Manager for evidence of suspected illegal activity.
Visitation Hours and Guest Registration
Visitation between Urbana University students and non-students is permitted in the residence halls. Visitation hours are as follows:
Sunday-Thursday: 10:00 am - 1:00 am
Friday-Saturday: 10:00 am - 3:00 am
After the above visitation hours, all commuter students and non-students in a residence hall are considered overnight guests and must register with Campus Safety & Security. Students can register overnight guests at any time with Campus Safety & Security.
Students may have overnight visitors of any gender, but must register the guest with Campus Safety & Security. Guest Registration forms are available with Campus Safety & Security. An overnight guest (any non-residential person visiting a residence hall) may stay in a residence hall room on no more than five nights each month. Hosts are responsible for their guests’ actions.
Students may only register one guest at a time. Parents and other family members are exempt from the one guest limit but must be approved of the Student Life office and registered with Campus Safety & Security.
Students in violation of the Guest Registration policies may face student conduct sanctions that include fines and loss of visitation privileges.
Smoking and the use of unregulated nicotine products (e.g. e-cigarettes) are prohibited in all University buildings. In accordance with the Ohio Revised Code (ORC) 3794.01, students may only smoke in designated smoking areas designated near each building.
The use of smoking devices (including pipes, hookahs and incense), vapor devices, and e-cigarettes are included in the Smoking & Tobacco policy. The use of these products is prohibited at University grounds, buildings, and residence halls.
The use of smokeless tobacco and chewing tobacco is prohibited in all University buildings.
Solicitation by non-affiliated persons or groups is prohibited, including any and all door-to-door solicitations in any campus building or University property. Student organizations wishing to participate in fundraising projects must secure approval from the Dean of Students (Franklin University) or Director of Administration (Urbana University). Off-campus organizations are referred to the aforementioned authority to determine on-campus solicitation or representation.
Student Contact Information
Students are responsible to keep all contact information on file with the University current, such as address, phone number and email address.
- Franklin students may report changes to Student Services in person, or via their Franklin email account to firstname.lastname@example.org. Address changes may also be made via the MyTools section of the university website.
- Urbana students may update information at their convenience via the student’s SelfService account.
Theft/Misuse of Property
Theft is defined as obtaining or exerting control over property or services of others without their permission. Prohibited actions include, but are not limited to:
- Theft, attempted theft, and possession of stolen property are prohibited.
- Possession of the property of another person or of University property without prior authorization is considered a violation.
- Persons involved in a theft, attempted theft, or possession of stolen property are subject to referral to the appropriate police agency for prosecution.
- Removal of items that have been assigned to a specific room or area is prohibited.
Prohibited actions include, but are not limited to:
- Unlawful or unauthorized entry into or presence in any campus building, room, or facility
- Presence on University property or at a University sponsored event off campus while under sanction that prohibits such presence
- Opening or gaining access to the mailbox of another person without the expressed consent of the person to whom that box has been assigned
- Holding group functions in a University facility without the expressed authorization of the University office overseeing that facility
- Entering or using the room or property of another student without prior authorization from that student to do so
- Residence Life, Facilities, and/or Maintenance personnel may enter a room for necessary maintenance, inventory, health and safety inspections, or to enforce appropriate regulations which further the educational mission of the University.
- Student Affairs and Campus Security personnel may make reasonable warrantless searches in emergency situations. Searches may be conducted with the authorization of the Campus Safety & Security Services Manager for evidence of suspected illegal activity.
When the Office of Community Standards receives notification of an incident of potential non-compliance with the Code of Conduct, a preliminary review is conducted among the Office of Community Standards staff to determine if the report contains sufficient merit to proceed as an official code of conduct case.
Determined by the severity (level) of the offense, either a letter of warning or a Student Conduct meeting is scheduled for the student. Students who are considered to have committed Level 1 offenses are issued a formal letter of warning. Students who are considered to have committed Level 2 offenses are required to have a student conduct hearing. The Office of Community Standards reserves the right to use its discretion in determining severity on a case-by-case basis.
Level 1 Offenses
- Animals on Campus
- Children on Campus
- Copyrighted Content
- Inappropriate Communications
- Motor Vehicle Incidents
- Student Contact Information
- Residence Hall Policies (Urbana University)
- Occupancy Limits
- Prohibited Conduct/Items
- Quiet Hours
Level 2 Offenses
- Acts of Discrimination
- Alcoholic Beverages
- Computer/Network Abuse
- Destruction/Misuse of Property
- Dishonest/ Disorderly/ Disruptive Conduct
- Drug/Controlled Substances
- Failure to Comply with University Authority
- Infliction of Physical or Mental Harm
- Infringement of Freedom of Speech/Freedom of Expression
- Interfering with the Student Code of Conduct Process
- Lewd or Indecent Conduct
- Theft/Misuse of Property
- Trespassing /Unauthorized Presence
- Repeat offenses of Level 1 violations
Please note that repeated Level 1 violations may be escalated as a Level 2 offense at the discretion of the Primary Judicial Officer. All listed offenses are subject to the discretion and interpretation of the Primary Judicial Officer and the Office of Community Standards.
If the incident requires an investigation, two Resolution Officers, consisting of a Lead Officer and a Note-taker, are selected to investigate the claims of the report. The lead officer conducts interviews of all parties (such as faculty, staff and other students) as appropriate, then makes a recommendation to the Primary Judicial Officer if a student conduct hearing is warranted.
If a student conduct hearing is warranted, a letter is issued to the student to contact the Office of Community Standards to schedule an appointment for a hearing. When a student contacts the Office, a time will be scheduled for both Resolution Officers and the student to meet. If the student does not respond, a second request letter is issued, repeating this process. If the student still does not respond, a judgment will be rendered without the student’s input.
All students involved in the conduct hearing process receive a letter prior to the meeting date, indicating what the student should expect during the hearing.
The student conduct hearing is held on campus (phone-based hearings are utilized if the student cannot attend in person), and is limited to the student and both Resolution Officers.
The Lead Resolution Officer conducts the Student Code of Conduct hearing by interviewing the student, while the Note-taker records the interactions between the Lead Officer and the student. During this hearing, the student is given the opportunity to make additional statements, provide evidence, and ask questions. Conduct hearing sessions typically last one hour or less.
After the conclusion of the hearing, the Resolution Officers reconvene and discuss the results of the hearing and how it impacts the facts of the case with the Office of Community Standards.
Within five business days, the Resolution Officers submit their recommendations to the Office of Community Standards, including degree of responsibility and appropriate sanctions, if any.
The Primary Judicial Officer reviews the recommendations put forth by the Resolution Officers to determine the outcome. Once the outcome is determined, the Primary Judicial Officer drafts an outcome letter, which contains the judgment and sanction(s), if any, regarding the student’s involvement in the case.
Step 1: Office of Community Standards Notifies Student
When the Office of Community Standards receives a written report from a faculty member, student, or test proctor, it will review the material submitted and determine the validity of the report. If the Office of Community Standards has further questions or is concerned that the incident may not meet the criteria for a possible charge of academic misconduct, the Office will contact the faculty member, student, or test proctor to request additional evidence, engage in further discussion or clarification, or dismiss the claim.
If it is determined that the report has validity, the Office of Community Standards will issue a written notice to the student involved. The notification will be sent to the student’s University-issued email address. This notification will direct the student to have a Good Faith Discussion with either the faculty member, if reported by the faculty member, or the Primary Student Conduct Officer, if reported by a student or test proctor, to potentially resolve this matter informally. Once written notice is issued to the student, they are not eligible to withdraw from the course for the duration of the investigation into the claim of academic misconduct.
Step 2: Student Conducts Good Faith Discussion with Faculty Member or Primary Judicial Officer
The Good Faith Discussion process was created to offer the student an opportunity to present his/her side of the story regarding the claim of academic misconduct and will function similarly to a student hearing. During the mandatory Good Faith Discussion, it is imperative that both the student and the faculty member (or Primary Judicial Officer) conduct themselves in an honest, fair, and respectful manner in order to allow an open discussion about the claim of academic misconduct.
The student will be instructed by the Office of Community Standards to initiate the Good Faith Discussion with the faculty member (or Primary Judicial Officer) within five (5) calendar days of notification of the claim. If this does not occur, the Office of Community Standards will issue a second letter to the student with the same instructions. If the student does not the initiate the Good Faith Discussion within five (5) calendar days of the second notification, the claim will automatically proceed to Step 3 without the input of the student.
Step 3: Office of Community Standards Issues Decision
Following the Good Faith Discussion, the faculty member (or Primary Judicial Officer) will report their findings to the Office of Community Standards, review evidence that was presented before and during the Good Faith Discussion, and render a judgment, including any related sanction, if applicable.
The Office will issue a written decision to the student through University email within ten (10) calendar days from the date of the Good Faith Discussion. The Primary Judicial Officer may prescribe alternate penalties, such as suspension, to those listed under “Sanctions for Charges of Academic Misconduct” as deemed appropriate.
If a formal charge of academic misconduct is rendered, a disciplinary notation for academic misconduct will be entered on the student’s academic record by the University Registrar.
If the student or the faculty member believes the Primary Judicial Officer’s decision has not adequately resolved the matter, either the student or the faculty member may move forward to the Student Academic Misconduct Appeal process.
Rather than the “proof beyond a reasonable doubt” model used in criminal cases, the University relies on what is known as the “preponderance of evidence.” In making a determination of responsibility, the University considers the greater weight, or preponderance, of the credible evidence as its standard. This standard asks decision-makers to consider whether it is more likely than not that a violation occurred. No person will be found in violation of the University’s Student Code of Conduct without the preponderance of evidence that a student conduct violation occurred. Legal rules of evidence do not apply in University conduct cases.
Campus conduct cases are confidential, in compliance with the Family Educational Rights and Privacy Act (FERPA), a federal law. Ohio's public records law (Ohio Revised Code §149.43) does not permit the university to promise confidentiality to those who report crimes to anyone except counselors, clergy, or under certain circumstances, to a physician or a nurse. The University understands that reporting a crime may involve disclosing sensitive information. Subject to Ohio public records law, the university will use and disseminate such information consistent with the need to conduct an appropriate investigation, to provide assistance and resources to crime victims, to perform other appropriate university functions, and to comply with the law and university policy. Note that the use and release of personally identifiable information from an education record of a student is governed by the Family Educational Rights and Privacy Act (FERPA), and the university will only disclose covered student information in compliance with that law and university policy.
Per the University’s sole discretion, sanctions will be proportionate to the severity of the violation. Sanctions are not predetermined, but rather are developed with consideration given to the individual circumstances of the case and any previous disciplinary history.
Sanctions are typically determined by three factors: the seriousness of the offense, the student’s record of involvement in prior offenses, and any existing sanctions already in effect against the student. Disciplinary sanctions issued against a student may become a part of the student’s educational record, the content of which is governed by the Family Educational Rights and Privacy Act.
Sanctions may vary based on the severity of the violation or the repetition of violations over a period of time. Failure to abide by conduct sanctions and their respective terms may result in more severe sanctions. Possible sanctions may include, but aren’t limited to, the following:
Informal Word of Warning
An oral or written word of caution resulting from the student’s misconduct. No formal charges or notice is required before the issuance of an informal word of warning.
Letter of Corrective Action
A written letter issued by a hearing officer resulting from the student’s misconduct and subsequent review of the circumstances. This is an official notification of unacceptable behavior and a violation of the Community Standards.
Loss of Privileges
Denial of specified privileges for a designated period of time (examples include Motor Vehicle restrictions, Residence Hall restriction, Visitation restrictions). This may also include permanently restricted access to on-campus areas or residence halls.
Compensation for costs of damages to a person or property or for a misappropriation of property. Restitution may take the form of appropriate services to repair or otherwise compensate for damages. Restitution may be imposed in combination with any other penalty.
When appropriate, a financial penalty will be paid to the University within a designated timeframe, unless specific payment arrangements are made with approval of the Dean of Students (Franklin University) or Director of Campus Life (Urbana University). Failure to pay a fine constitutes a failure to comply with University authority and may result in further disciplinary action.
A written reprimand which permits continuation of enrollment, but may impose certain requirements on the student for a specified period of time. Any further violations by the student under probation will likely result in progressively more severe sanctions.
Probation with Restrictions (Urbana University)
Disciplinary probation with restrictions is a probationary period with restrictions that limit and/or revoke student privileges. Restrictions may include, but are not limited to:
- holding office or membership in a recognized student organization
- participation in intercollegiate athletics, intramural athletics, and/or club sports
- participation in the performing arts
- representing the University at an activity or event
- attending University activities on or off campus
- residence hall and/or visitation restrictions
Sanctions that work to restore, repair, or reverse the damage done by code of conduct violations or other related discretionary sanctions.
Residence Life Reassignment, Removal, or Dismissal (Urbana University)
Required move to another on-campus residence hall or dismissal from university housing for specified period of time or remainder of enrollment at Urbana University.
The loss of privileges of enrollment at the University for a designated period of time, which prohibits the student from being present on University premises without prior permission. During this period of separation, the suspension will be noted on the student’s academic transcript. Conditions for readmission may be specified.
The permanent loss of privileges of enrollment at the University, which prohibits the student from ever being present on University premises without prior permission. The dismissal will be noted on the student’s academic transcript.
Deny Entry/Deny Re-Enrollment
The permanent loss of privileges to enroll or re-enroll at the University and prohibits the student from ever being present without permission on any property of either University.
Work assignments, Community/University Services, Reflection Papers, Online Programs, drug and/or alcohol assessments, or other related educational assignments.
Academic Misconduct Sanctions
The Lead Faculty member and the course instructor will recommend the penalty for the first incident of Academic Misconduct to the Office of Community Standards. The sanction for the first charge of Academic Misconduct may range from a score of zero on the submitted assignment/exam in question to a failing grade in the class, depending on the severity of the incident and the apparent intent of the student. The student may also be required to complete a workshop on appropriate citation and referencing conducted by the Student Learning Center (Franklin University) and the Student Success Center (Urbana University).
A violation of the Academic Integrity Policy will prevent the student’s ability to withdraw from the class during the investigation to avoid a failing grade. University administration may place a hold on a student account during the investigation of a violation of academic integrity and/or retroactively change a grade due to the severity of the incident. If a student has withdrawn from the course prior to the official charge of academic misconduct and is found in violation of the policy, they are still subject to a sanction under this policy.
For undergraduate students, a violation of the Academic Integrity Policy may eliminate the student from consideration for academic honors; specifically, Summa Cum Laude, Magna Cum Laude, or Cum Laude. A panel of University faculty will evaluate the incident of academic misconduct and will make the final determination on the student’s eligibility for academic honors.
Second and Final Incident
A subsequent incident of academic misconduct in the same class will automatically result in a failing grade in the class and, in combination with the first charge, will be recorded as a single formal charge on the student’s academic record.
A subsequent violation of the Academic Integrity Policy in any other class (or subsequent section of the same class) may result in a failing grade in the class as well as disciplinary dismissal from the University. The Office of Community Standards will notify the University Registrar to enter the notation “Dismissed for Academic Misconduct” on the student’s academic record.
Revocation of a Degree
In applicable circumstances, the University reserves the right to revoke a student’s degree, if it was determined that the degree was awarded, in whole or in part, through academic misconduct or fraudulent acts. Any degree previously conferred by the University may be revoked if the student is found to have committed academic misconduct in pursuit of that degree. The University President has sole authority to revoke a degree and may not delegate this authority.
Procedure for Appeal of Student Conduct Decisions
Students have the right to appeal any outcome decision (Student Conduct, Student Grievance, Academic). This appeal is not intended to re-hear the same case and is limited to the specific grounds outlined below. Any resolution or sanction will remain in force while an appeal is considered and a final decision is determined. Each student is limited to one appeal per case, and the decision of the appeal is final.
For the appeal to be considered, students must complete the Franklin University Petition for Appeal Form or the Urbana University Petition for Appeal Form and submit it to the appropriate office within 15 calendar days of receipt of the original outcome decision letter. This written appeal must state the specific grounds for the appeal and should include any supporting documentation.
Grounds for Appeals
Not all appeals will be heard; a request for an appeal can be denied by the Dean of Students (Franklin University), Director of Retention & Persistence (Urbana University) or their designee. Appropriate reasons for appeal are any one or combination of the following:
- The established academic misconduct, conduct or grievance processes were not followed in a significant way that resulted in material harm or prejudice to the student. Deviations from designated procedures will not be a basis for sustaining an appeal unless material harm or prejudice results have occurred.
- Discovery of substantial new evidence that was unavailable at the time of the hearing or investigation that reasonably could have affected the decision. This new information must be included with the student’s Petition for Appeal.
- The sanction imposed (only as applicable) was disproportionate to the nature of the violation or circumstances. In cases in which a charged student has accepted responsibility, such appeals are limited to having the severity of the sanction reviewed.
Dissatisfaction with a decision is not grounds for an appeal. Non-attendance or non-participation in the outcome decision is not considered new evidence and grounds for an appeal.
Non-Academic Appeals Process
The Appeal Process is facilitated by the Department of Student Affairs.
- A Petition for Appeal Form is submitted to the Office of Community Standards (Franklin University) or the Office of Student Life (Urbana University).
- The designated appeal officer reviews the Petition for Appeal Form to determine if the petitioner has sufficient standing to be considered for appeal. The appeal review may take up to 15 calendar days, depending on the complexity of the issues involved.
- Appeal proceedings:
- The designated appeal officer will dismiss the appeal if the appeal is not based upon one or more of the grounds for appeal set forth in the section above.
- The designated appeal officer will decide the appeal based upon a review of the record and supporting documents; additional relevant information from any part to the proceeding may be considered and the appeal decided based on the enhanced record.
- After a review of the record, the designated appeal officer may:
- Uphold the original decision and/or sanction(s);
- Dismiss the case or individual charge(s) against the student and vacate any portion or all of the sanctions;
- Modify the severity of the sanction(s); or
- Remand the case to the original resolution officers or refer the case to a new resolution officers to be reheard. Any case that is reheard can result in sanctions greater than the original imposed sanction. This review may take up to 10 calendar days, depending on the complexity of the issues involved.
- The result of the Petition for Appeal will be communicated to the petitioner by University email.
If you need assistance in completing the Petition for Appeal Form, please contact the Office of Community Standards (Franklin University) or the Office of Student Life (Urbana University). Intentionally submitting dishonest information is considered a violation of the Community Standards. The University reserves the right to take immediate interim actions as necessary and appropriate to protect the safety and well-being of the campus and community.
Academic Integrity Appeal Process
Submission of any appeal must be submitted in writing within 15 calendar days after the decision letter is issued from the Office of Student Affairs. The student must submit their appeal via the Petition for Appeal Form, including all relevant documentation, to the Student Affairs office. The appeal must include:
- Date of the appeal
- Student’s name and identification number
- Summary of all facts pertaining to the appeal to date (facts and/or documents not included will not be considered)
- A letter explaining why the Academic Appeal Officer’s decision is being appealed
- Desired outcome of the appeal
- Rationale in support of the desired outcome
The Academic College Dean (or designee) will issue a written decision letter to the student through University email within 15 calendar days of the date of the receipt of the appeal, either upholding or reversing the judgment of the original decision letter. The final result of the appeal will be updated to the student’s record accordingly, and any necessary changes will be documented at that time by the University Registrar. This decision is final and is not subject to further appeal.
All appeals, including questions regarding the process or any matters relating to an appeal, must be directed to the Student Affairs office.
The Academic College Dean (or designee) may request or approve a request for a hearing with relevant individuals, either individually or together, as deemed appropriate by the administrator.
The University expects the highest standards of behavior and conduct of each member of the campus community. In some instances, missteps occur that are detrimental to maintaining honesty and integrity, respect of others, and the respect of the campus community. The Student Grievance Process is an administrative process designed to provide a way for a member of our campus community to identify any instance that disrupts the academic community and request a formal review.
A grievance is a complaint, accusation, or concern a member of the campus community has about their experiences with one or more individuals in the campus community, or by the University as a whole. It may involve a one-time occurrence, a pattern of experiences that has had a negative impact on a community member's experience with the University, or a basic decision made in the normal course of operations that the student believes was made capriciously or has a disparate impact on the student relative to others.
The Grievance Process is facilitated by the Department of Student Affairs. The Office of Community Standards or Student Life takes leadership of the Grievance Process, facilitates the initial review, and determines the outcome of the investigation.
Before an official Grievance is initiated, every effort should be made by the individual(s) to resolve the issue directly. This good faith effort to resolve a problem is encouraged by the Office of Student Affairs prior to submitting a formal Grievance Form.
Any member of the campus community may initiate the Grievance Process by submitting a completed Grievance Form with appropriate documentation. To file a grievance, please use the Franklin University Grievance Form or the Urbana University Grievance Form.
- A Grievance Form is submitted to the Student Affairs office; petitioner is notified when it has been received.
- The Grievance Form is reviewed to determine merit, completeness, and if action can be taken if deemed necessary.
- The designated appeal officer investigates the grievance.
- Outcome of the Grievance is determined and the petitioner is notified by email and certified mail. The completion of the review may take up to 15 calendar days, depending on the complexity of the issues involved.
If you need assistance in completing the Grievance Form, please contact the Office of Student Affairs. Intentionally submitting false information is considered a violation of Community Standards. The University reserves the right to take immediate interim actions as necessary and appropriate to protect the safety and well-being of the campus and community.
Appeal of a Grievance
Any member of the campus community has the right to appeal a Grievance decision outcome as provided in Non-Academic Appeal Policy. Submission of any appeal must be submitted in writing within 15-calendar days of receipt of the decision letter, using the Petition for Appeal Form. All appeals must follow the appeal process. The designated appeal officer will review the appeal to determine if the petitioner has standing for the appeal and if the result of the appeal could substantially impact the outcome. All appeals of a grievance may take up to 15 calendar days. All appeal outcomes are final.
Franklin University is committed to creating a culture of reporting by encouraging the reporting of Community Standards violations. Franklin University reserves the right to respond to notice and to initiate conduct proceedings without a formal allegation by the victim or witnesses of misconduct.
Non-academic concerns dealing with non-compliance under the regulations, cited in Franklin University Community Standards section of the Franklin University Academic Bulletin, should be reported in writing to the Office of Community Standards at email@example.com. Anonymous reports may be submitted through Lighthouse. All matters will be handled privately to the extent practical and consistent with Franklin University’s obligation under the law.
If the matter is in regards to a final grade appeal, refer to the grade appeal process outlined in the Franklin University Academic Bulletin and direct correspondence to the Provost via email to firstname.lastname@example.org. This process must be strictly followed or the appeal will be invalidated.
Title IX Matters
Inquiries concerning the application of Title IX may be referred to the Title IX Campus Coordinator. Please refer here for a complete description of Franklin University’s Title IX procedures.
Chelsea Polly, J.D.
Franklin & Urbana University
201 South Grant Avenue
Columbus, Ohio 43215
ADA/Section 504 Compliance Matters
Inquiries concerning a request for reasonable accommodations, or questions regarding the rights of individuals under the ADA or Section 504 may be referred to the ADA/Section 504 Compliance Coordinator.
Blake J. Renner, Ed.D.
ADA/Section 504 Compliance Coordinator
201 South Grant Avenue
Columbus, Ohio 43215
Urbana University is committed to creating a culture of reporting by encouraging the reporting of Community Standards violations. Urbana University reserves the right to respond to notice and to initiate conduct proceedings without a formal allegation by the victim or witnesses of misconduct.
Report an Alleged Code of Conduct Violation
File a Grievance
Non-academic concerns dealing with non-compliance under the regulations, cited in Urbana University Community Standards section of the Urbana University Academic Bulletin, should be reported in writing to the Office of Student Life at email@example.com. Anonymous reports may be submitted through Lighthouse. All matters will be handled privately to the extent practical and consistent with Urbana University’s obligation under the law.
If the matter is in regards to a final grade appeal, refer to the grade appeal process outlined in the Urbana University Academic Bulletin and direct correspondence to the Provost via email to firstname.lastname@example.org. This process must be strictly followed or the appeal will be invalidated.
Title IX Matters
Inquiries concerning the application of Title IX may be referred to the Title IX Campus Coordinator. Please refer to www.urbana.edu/title-ix for a complete description of Urbana University’s Title IX procedures.
Chelsea Polly, J.D.
Franklin & Urbana University
201 South Grant Avenue
Columbus, Ohio 43215
ADA/Section 504 Compliance Matters
Inquiries concerning a request for reasonable accommodations, or questions regarding the rights of individuals under the ADA or Section 504 may be referred to the ADA/Section 504 Compliance Coordinator.
Blake J. Renner, Ed.D.
ADA/Section 504 Compliance Coordinator
201 South Grant Avenue
Columbus, Ohio 43215