IT Acceptable Use Policy

Acceptable Use

From the Urbana University perspective, the primary purpose of the backbone networks making up the Internet is to support research and education in and among academic institutions by providing access to unique resources and the opportunity for collaborative work.  The use of your account should be in support of education and research and be consistent with the educational objectives of Urbana University.  Use of another organization's network or computing resources must comply with the rules appropriate for that network.  This includes, but is not limited to, copyrighted material, threatening or obscene material, or material protected by trade secret. 

Certain Internet services and communication contain material that may be considered controversial. Urbana University is opposed to censoring such material in the belief that the mission of the institution is best served by free and open discussion. However, users may not access or print material in a public environment if there is a reasonable expectation that the material would be considered objectionable by a majority of the university community.

Network Etiquette

You are expected to abide by the generally accepted rules of network etiquette. These include, but are not limited to the following:

  • Be polite and use appropriate language.  Do not get abusive in your messages to others.
  • Illegal activities are strictly forbidden.  Messages relating to or in support of illegal activities may be reported to the authorities.  Illegal sharing of copyrighted files is prohibited and could result in disciplinary action. 
  • Do not mail chain letters or send them to others.  Do not respond to or instigate a moneymaking scheme online.
  • Do not respond to personal bank notifications sent to your account, nor use your Urbana University e-mail account to do online banking.
  • Your personal address or telephone number or those of other students or colleagues should not be revealed.  Respect the privacy of all communications.
  • Anti-Virus software is required for all computers on the Urbana University Network.
  • The network should not be used in such a way as to disrupt the use of the network by others. 
  • As with any means of electronic communication in an academic setting, an absolute right to privacy does not exist.  Those who administer the network and email systems have access to all accounts and monitor bandwidth usage.  This is done to ensure the smooth operation of these systems, and to prevent them from being used for illegal purposes or in violation of University policy.


The use of the Urbana University Network is a privilege, not a right, and inappropriate use will result in a cancellation of those privileges.  The administration, faculty and staff of Urbana University may request the system administrators to deny, revoke, or suspend specific user accounts.  The system administrators will deem what is appropriate use, and may close an account at any time as required.  A student wishing to appeal a system administrator's decision may appeal to the Dean of Students/Executive Director of Administration.


Security on any computer system is a high priority, especially when the system involves many users.  If you feel you can identify a security problem on the Urbana University Network, you must notify the appropriate system administrator.  Attempts to log on the Urbana University Network as a system administrator will result in cancellation of user privileges.  Any user identified as a security risk or having a history of problems with other computer systems may be denied access to the Urbana University Network.


Vandalism will result in the cancellation of privileges.  Vandalism is defined as any attempt (malicious or otherwise) to harm or destroy data of another user of the Urbana University Network or any of the listed agencies or other networks that are connected to the Internet backbones.  This includes, but is not limited to, the uploading or creation of computer viruses.


Urbana University makes no warranties of any kind, whether expressed or implied, for the service it is providing. Urbana University will not be responsible for any damages suffered by the user.  This includes the loss of data resulting from delays, non-deliveries, mistaken deliveries, or service interruptions caused by the user's own negligence, error or omissions.  Use of any information obtained via the Urbana University Network is at the user's risk.  Urbana University specifically denies any responsibility for the accuracy or quality of information obtained through its services.


Urbana University currently uses Windows XP and Office 2003 in all computer labs.  All computers connected to the University network must have a current copy of Anti-Virus software.  Access to the University network will not be permitted unless the computer has Anti-Virus software installed.

Network Access

Urbana University requires all residential students to register their computer's MAC (Media Access Control) address with Computer and Network Services before accessing the data network from their rooms. On a local area network (LAN) or other network, a MAC address is the unique hardware number that was integrated into each network adapter during its creation.  Registering your MAC address with Computer and Network Services can be compared to registering your license plate number with the Campus Safety department.  You must register this information with the University so that we can ensure that every computer that accesses the Urbana University data network belongs to a member of the Urbana University community. In addition, residential students will need a 10/100 Ethernet Card and a Category 5e or Category 6 cable to access the campus network from their residence hall room. Assistance with installation and connection of Ethernet Cards and cables is available from the Computer and Network Services staff.  Detailed instructions will be provided to students when they arrive on campus.

From Our Alumni

"Urbana U is a special place for me. Enjoy every minute, Class of 2015!!!"

-Patrica Perry
Class of '73