Work Study Procedures
You must have been awarded work-study on your financial aid award letter before you can proceed with this process.
How to get a work-study job:
- Complete and submit all required paperwork to Career Services:
- Federal Work Student Application
- Federal I-9 Employment Eligibility Verification (Submit only pages 8 & 9 with copies of requested documents, usually passport OR driver’s license AND social security card)
- Federal W-4 Withholding
- Ohio IT-4 Employee Withholding
- OPTIONAL: Direct Deposit forms to have paychecks direct deposited to bank account
- Once paperwork is complete and submitted to Career Services, you will be given access to view Work Study positions in JobQuest.
- Username will be your KnightNet email address
- Password should be your university-issued password
- Complete your profile (uploading a résumé is not required for FWS)
- Search the Work Study positions in JobQuest. Find those that interest you, you qualify for, and that fit your schedule.
- Contact employers that interest you in person. They will want to speak with you and get to know you before hiring you, so avoid phone or email unless it is to arrange a time with them.
- Once you have been hired by an employer, they will complete the bottom of your application and you will need to return it to Career Services before beginning work.
- After confirming employment with Career Services, you may begin working. Be sure to complete your timesheet and submit to your supervisor according to the required schedule (usually 15th and last day of the month).
- Paychecks can be picked up in Financial Aid or if participating in Direct Deposit, your paystub is available online.
Your responsibilities as a work-study student:
- You must maintain full-time enrollment (at least 12 hours). Your work-study employment will be terminated if you drop below full time enrollment at any point during the semester. You must be maintaining Satisfactory Academic Progress according to the University standards (see the University Catalog for details).
- You must maintain a cumulative GPA of 2.0 or greater to remain in the work-study program.
- You may work no more than 20 hours per week.
- If you graduate, withdraw, dismissed from the University, or drop below full time attendance for the term, you are no longer eligible to participate in the work-study program.
- You are responsible for providing a copy of your course schedule and practice schedule to your supervisor each semester.
- Work-study is not considered as a grant. You are only paid for the hours that you work. Work-study funds are not credited to your student account, instead you receive a paycheck for the hours worked.
- Any student who falsifies time cards, misuses University equipment or supplies, or commits any other serious infractions for the Urbana University Student Code of Conduct will be immediately dismissed from the work-study program;
- You and your supervisor must sign your time cards each pay period. Your time card is due in the Student Financial Services Office no later than 2:00 PM on the last day of the pay period.
- You cannot work during any University breaks (Christmas or spring break).