Student Employment Procedures
Student Employment is a great avenue to gain experience and build your resume. Positions are limited on campus and you do not have to be awarded work-study on your financial aid award letter to participate in the program, although having work-study does open up more opportunities.
How to get a Student Employment position:
- Complete and submit the Student Employment Application via JobQuest.
- Search the Student Employment positions in JobQuest. Find those that interest you, you qualify for, and that fit your schedule.
- Contact employers that interest you in person and submit your application via JobQuest. They will want to speak with you and get to know you before hiring you, so avoid phone or email unless it is to arrange a time with them.
- Once you have been offered a position by an employer, notify Career Services to complete your post-offer paperwork.
- After your paperwork is complete with Career Services, you and your supervisor will be notified that you can begin working. Be sure to complete your timesheet and submit to your supervisor according to the required schedule (the 3rd and 18th of each month).
Your responsibilities as a work-study student:
- You must maintain full-time enrollment (at least 12 hours). Your work-study employment will be terminated if you drop below full time enrollment at any point during the semester. You must be maintaining Satisfactory Academic Progress according to the University standards (see the University Catalog for details).
- You must maintain a cumulative GPA of 2.0 or greater to remain in the work-study program.
- You may work no more than 20 hours per week.
- If you graduate, withdraw, dismissed from the University, or drop below full time attendance for the term, you are no longer eligible to participate in the work-study program.
- You are responsible for providing a copy of your course schedule and practice schedule to your supervisor each semester.
- Work-study is not considered as a grant. You are only paid for the hours that you work. Work-study funds are not credited to your student account, instead you receive a paycheck for the hours worked.
- Any student who falsifies time cards, misuses University equipment or supplies, or commits any other serious infractions for the Urbana University Student Code of Conduct will be immediately dismissed from the work-study program;
- You and your supervisor must sign your time cards each pay period. Your time card is due in the Student Financial Services Office no later than 2:00 PM on the last day of the pay period.
- You cannot work during any University breaks (Christmas or spring break).