Residence Hall Closing Information

Residence Halls close for the academic year on Thursday, May 2, 2013 at 5:00pm (graduating seniors and other students participating in the Awards Convocation or Commencement may stay through the completion of those events). Please contact the Campus Life Office by Wednesday, May 1 if you are unable to leave by your scheduled check-out time.  The Director of Campus Life will approve or deny your request and notify you.  Any resident remaining in the residence halls after the above closing dates without prior authorization will be charged a late departure fee of $50.00 per day of occupancy.  

Residents have a choice of check out options: Express Checkout or Traditional Checkout option.
-Express Checkout: Students need to pick up an Express Checkout envelope from their Residence Hall, Student Center, or Campus Life Office.
-Traditional Checkout: Students need to make an appointment with their RA to complete their Room Condition Report and collect keys.

The need for residence hall security increases when there are fewer residents present.  As always, do not allow non-residents access to the building unless they are accompanied by a resident.  Any unusual observations should be reported to Campus Life staff or Campus Safety at 937-484-1111.

Checkout Appointment/Room Inventory
All rooms are inspected by Campus Life residential staff during your Checkout.  If you choose the EXPRESS method, pick up an Express Checkout envelope. If you choose the TRADITIONAL method, make a checkout appointment with an RA staff member. You must be packed and prepared for departure at the time of your appointment. You will be billed for damage to your room and for any unusual cleaning needs; you forfeit the right to appeal any charges if you do not participate in the standard vacate procedure.  

Key Return
All keys must be returned at the time of your Checkout appointment. Your residence hall staff will have an envelope for you to return your keys.  Keys not returned at the close of the residence halls will result in a key replacement charge on your student account. Mailbox keys should be turned in with your room keys. Failure to return any key will result in a $100 lost key charge (per key).

If you did not participate in Room Draw or if you will not be enrolled at the University next fall and have signed a housing contract for the 2013-2014 academic year, please go immediately to the Campus Life Office at the Student Center to cancel your contract and avoid any housing charges. If you need housing for the upcoming academic year, the Campus Life Office can help you make those arrangements.

Summer Housing
If you wish to enroll in Summer Housing, please contact the Campus Life Office immediately. All summer housing will be in the Blue Wing of McConnell Hall. If you are enrolled in Summer Housing, contact the Campus Life Office to learn your assignment and the procedure to collect new keys.

Please return all dining hall property to The Commons dining hall - no questions asked.  Please note that the White Family Grill will be changing to summer hours at the completion of Final Exams. The last meal served in the dining hall will be lunch on Thursday, May 2.

Remove all trash and recyclables to the dumpsters and recycling receptacles. Your checkout is not complete until all garbage is removed from your room or suite.  Dumpsters are available to dump larger items.

Room Arrangement/Beds
Please make sure your room in configured in the way that it was upon your move in. Failure to return the room to its original condition may result in Improper Checkout charges.

Due to issues with space and liability, Urbana University is NOT providing any summer storage for residents. We have several local storage companies that you and a few friends can rent a storage unit through

All residence halls will open for Fall Semester on Sunday, August 25 at noon. Some fall student-athletes will be moving in prior to this date; contact your coach for your specific move in date.
If you need to move in early, contact the Campus Life Office. No student can move in to their residence hall prior to August 21; please plan accordingly with flights and other transportation needs. There will be a $50 fee per day that you are in housing prior to your assigned move-in date.

Have a safe and enjoyable summer!!



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