Work Study Procedures
You must have been awarded work-study on your award letter before you can proceed with this process.
How to get a work-study job:
- Determine your available work hours, based around your class schedule.
- Get in touch with the person that is listed as the "Supervisor" on your referral form. This person will interview you for the specific job that is listed on your referral form. Present the referral form to the supervisor during your interview.
- THIS REFERRAL FORM IS YOUR AUTHORIZATION TO WORK IF YOU ARE HIRED.
- After your appointment with your supervisor, you will be told whether or not you have been hired.
- You will receive one copy of the referral form for your records, the department will retain one copy, and one copy must be returned to the Student Financial Services Office immediately before you begin work.
- Urbana University's payroll schedule is included on a separate sheet. The date on which you receive your first paycheck is dependent upon the date on which you began working.
- If you decide to resign from your position after you have been hired, you must notify both your supervisor and the Student Financial Services Office in writing of your decision. Once you have resigned, you cannot return to the work WITHOUT a new, valid referral form for a new job.
- If you are not hired, or do not accept the job, or if you would like to be referred to a new job, you must stop by the Student Financial Services Office to receive a new referral form.
- If you get terminated from your work-study job by your supervisor or by the Student Financial Services Office, you are no longer eligible to participate in the work-study program.
Your responsibilities as a work-study student:
- You must maintain full-time enrollment (at least 12 hours). Your work-study employment will be terminated if you drop below full time enrollment at any point during the semester. You must be maintaining Satisfactory Academic Progress according to the University standards (see the University Catalog for details).
- You must maintain a cumulative GPA of 2.0 or greater to remain in the work-study program.
- You may work no more than 20 hours per week.
- If you graduate, withdraw, dismissed from the University, or drop below full time attendance for the term, you are no longer eligible to participate in the work-study program.
- You are responsible for providing a copy of your course schedule and practice schedule to your supervisor each semester.
- Work-study is not considered as a grant. You are only paid for the hours that you work. Work-study funds are not credited to your student account, instead you receive a paycheck for the hours worked.
- Any student who falsifies time cards, misuses University equipment or supplies, or commits any other serious infractions for the Urbana University Student Code of Conduct will be immediately dismissed from the work-study program;
- You and your supervisor must sign your time cards each pay period. Your time card is due in the Student Financial Services Office no later than 2:00 PM on the last day of the pay period.
- You cannot work during any University breaks (Christmas or spring break).
- Your work-study job expires on April 30, yearly. This means that you cannot work after this date.