Refunds From Your Financial Aid Accounts

Refunds will be issued from Urbana University only if your account is paid in full and has a credit balance due to funds that may be refunded.  A credit balance will show on your student account on-line, available through Self Service on the Urbana.edu website.  Any existing credit balance that you are eligible to receive will be refunded within 10-14 business days of the refund entry posting to your student account.

Some credit balances are due to funding sources that do not allow refunds.  In these cases, the credit balance will be sent back to the original funding source. 

Students may pick up their refund check from the Business office during normal business hours (8:00 a.m. to 4:30 p.m. M-F) upon verification of ID via an Urbana University student ID or valid driver’s license.  Refund checks not picked up within 14 calendar days of printing will be mailed to the official address of record.

Parent Plus Loan refunds will be mailed to the parent’s address of record, unless an email or letter authorizing the refund to be issued to the student is received in the Business Office two weeks prior to the issuance of the refund.  This authorization must be renewed each semester.

If your file is under review for Return to Title IV Funds, all refunds will be held pending completion of the review.  For more information about this process, please contact the Financial Aid office.

Refunds due to Withdraw

Students who officially withdraw from the University or withdraw from class (es), (see withdrawal policies under “Academic Policies”) may be eligible for a refund based on a graduating scale relative to the timing of the withdrawal and in compliance with state and federal regulations.  In compliance with Section 668.22 of the Code of Federal Regulations, current students who prepay all tuition and fees and subsequently withdraw will receive a refund percentage of their tuition based on the date that the official withdrawal form is submitted.   Any refund will be issued no later than 30 calendar days after submission and receipt of the official withdrawal notice.  Students should check their account online using Self Service via the Urbana.edu website to check the status of their account and refund.

All students who received financial aid may contact the Financial Aid office regarding aid adjustments.  State, Federal and Institutional aid may be reduced or removed from a student’s account if the student withdraws partially or completely from the University.  In addition, students who received Title IV Federal aid and completely or partially withdraw during the semester before completing at least 60% of the payment period may be subject to a Federal Return to Title IV Calculation. This calculation determines the student’s earned and unearned Title IV Federal aid. This process may take up to 30 days to complete, from the date the University was notified of the withdrawal.  Unearned aid will be returned to the appropriate programs. Any credit balance of earned aid will be refunded to the student within 14 days from the date the calculation is complete.  Please contact the Financial Aid office for more information.

Refunds will be mailed to the official address of record.  It is therefore in the student’s best interest to ensure that their current address is on file with the Registrar’s office.

  • Board – prorated for period attended plus two weeks
  • Room – the room deposit is refundable minus any damage assessments.  Room is prorated for period attended plus two weeks and the room deposit.
  • Other Fees – all other fees are not refundable.
  • Tuition – the following schedule is applicable to fall and spring semesters:

    • Before the 1st day of class, 100% less advance tuition deposit
    • 1st  - 7th calendar day of class, 90% less advance tuition deposit
    • 8th – 21st calendar day of class, 40% less advance tuition deposit
    • After 21st calendar day of classes, 0%
  • Tuition – the following schedule is applicable to summer semesters:

    • Before the 1st day of class, 100% less advance tuition deposit
    • 1st  - 4th calendar day of class, 90% less advance tuition deposit
    • 5th – 11th calendar day of class, 40% less advance tuition deposit
    • After 11th calendar day of classes, 0%

In extraordinary circumstances, such as a serious illness or injury, when a student is forced to withdraw from classes after the refund period has ended, a written appeal may be submitted to the Student Accounts Office requesting special consideration.  Appropriate documentation is required with such an appeal.

From Our Faculty

"Urbana University gives a professor freedom in ways that larger schools do not.  Here, I can create courses and work one-on-one with students because the classes are small."

-David George, Ph.D
Urbana Faculty